4 Efficient Ways to Send Your Files

Sunday, March 4, 2012

File StorageImage: Jonathan via Flickr

Let's face it: the entire business world has moved online. From business websites to email to online resources, our business lives are now forever linked to computers and the Internet.

Doctors don't have paper charts; they write medical notes in electronic (online) systems. Accountants keep spreadsheets, not actual accounting books. Teachers show YouTube videos in the classroom.

Now that everything we need is on the computer, it is essential to find efficient ways of sharing data besides printing, which is time-consuming and wastes paper (and costs money for supplies). Online methods for sharing data also ensure that the recipient doesn't have to be in the same building -- or even the same country.

Four Efficient Ways to Send Your Files Online
  1. Email. Is it the most obvious choice on the list? Yes. Is it the most common? Absolutely. Attaching a file is hands-down the most common way of sending and sharing files. Email is perfect for quick and immediate files -- but it's a once-and-done procedure. Users have to open the document, edit it, and send it back if collaboration is required. Email servers also can't handle huge files or a large collection of files.
  2. Online Fax Services. Online fax services are perfect for forms or other documents that require a signature. Sign the document, fill out the information, and send it back instantly through an email fax program. Some file sharing and storing documents also have fax capabilities, so you can kill two file-sharing birds with one stone.
  3. Google Docs. Upload any external document and share it with any email you want. The recipient can view, edit, and save the same document. It's perfect for group efforts, such as collaborative spreadsheets or a document that's being written by multiple parties. It's also easy for supervisors to look over a document, make changes, and instantly update it into the document. Finally, Google Docs is terrific for frequently updated documents (a blog posting schedule or inventory sheet), as users can access the most up-to-date data at any time.
  4. Large file sending services. Some services specialize solely in the emailing of large documents, eliminating the need for multiple emails or a slow-to-load email chain. It's perfect for sending music files, photo albums, or videos (in addition to other large-scale files).

No more standing in line at the printer: these four methods will ensure you can share and send files instantly, no matter the file size.

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